Executive Assistant I, Information Technology
WHO WE'RE LOOKING FOR
Do you enjoy supporting projects and teams and providing outstanding customer care? Do you have financial management and procurement processing experience? Are you experienced with ERP software? If so, Capital Metro wants to hear from you!
The Executive Assistant I reports to the Vice President/Chief Information Officer. This position is responsible for critical administrative support for the VP/CIO and all other members of the Information Technology Department made up of four teams. The Executive Assistant I will facilitate and support many of the critical day-to-day and long-range activities of the IT department. This position requires handling of confidential and sensitive records and issues, as well as tracking and monitoring of complex, high-dollar procurements supporting CAPEX and OPEX budgets.
WHAT YOU BRING
Education and Experience:
•Bachelor’s degree in Business Administration, Administrative Services, or related field. Additional experience may be substituted on a year for year basis up to four (4) years.
•Five (5) years of administrative management experience including knowledge of IT environment, office administration and financial management and procurement processing.
•Experience using Microsoft Office 365 including email, calendaring, spreadsheets, word-processing, and financial applications software.
•An equivalent combination of related education and experience may be substituted for the above stated minimum requirements.
Knowledge, Skills and Abilities:
•Advanced technical skills - using Microsoft Office 365, SharePoint, Dynamics AX ERP, and Internet
•Ability to maintain a large workload, in a fast-paced environment and work on multiple tasks.
•Strong customer service skills
•Strong ability to establish and maintain effective working relationships using tact and diplomacy; communicate clearly and concisely in writing and orally with employees, management, service providers, contractors, and the general public.
•Ability to exercise good judgment/decision making; ability to anticipate problems and formulate resolutions.
•Solid organizational skills; dependable and detail oriented.
•Ability to work independently.
•Experience tracking department expenses, preparing purchase requisitions, budget, and status reports, managing contracts and projects, maintaining a complex filing system following established records management procedures.
•Ability to prioritize and multi-task excellent time management.
•Ability to take initiative - assertive and confident.
•Ability to interact with all levels inside and outside the organization.
•Ability to compile and compare data and make estimations.
•Ability to maintain fiduciary obligation when handling materials and information of a confidential nature.
WHAT YOU SHOULD KNOW
Capital Metro is deeply committed to building a workplace where inclusion is not only valued but prioritized. We are proud to be an equal opportunity employer and committed to creating a welcoming and diverse environment. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, age, or any other protected characteristic as outlined by federal, state or local laws. Capital Metro makes hiring decisions based solely on qualifications, merit, and organization needs at the time.
SALARY COMMENSURATE WITH EXPERIENCE
For more information and to apply, visit: https://capmetro.csod.com/ux/ats/careersite/1/home/requisition/368?c=capmetro